How Compliance Works

1. Conduct a Data Audit

Start by identifying all personal data your organization collects, processes, and stores. Document:

• Types of personal data collected
• Sources of data collection
• Purposes for processing
• Third parties with whom data is shared
• Data retention periods

2. Develop Privacy Policies

Create comprehensive privacy policies that clearly explain:

• What data is collected and why
• How data is used and processed
• Data sharing practices
• Individual rights and how to exercise them
• Contact information for data protection inquiries

3. Implement Consent Mechanisms

Establish clear consent processes that:

• Obtain explicit consent before data collection
• Provide clear, plain-language notices
• Allow easy withdrawal of consent
• Document consent records
• Handle consent for minors appropriately

4. Establish Security Measures

Implement technical and organizational security measures:

• Encryption of data in transit and at rest
• Access controls and authentication
• Regular security assessments
• Incident response procedures
• Employee training on data security

5. Set Up Data Subject Rights Processes

Create procedures to handle data subject requests:

• Access requests - provide data copies
• Correction requests - update inaccurate data
• Erasure requests - delete data when requested
• Response timelines (typically 30 days)
• Verification processes for requesters

6. Appoint Data Protection Officer (if required)

Designate a DPO if your organization:

• Processes large volumes of personal data
• Engages in high-risk processing activities
• Is required by law or regulation

The DPO should have expertise in data protection and serve as the point of contact for data protection matters.